Out Of Office Emails
Before smart phones ‘Out Of Office’ was a necessity to manage your incoming emails, help improve your time management and filter through your inbox. But thanks to technology we now have access to our emails 24/7, allowing us to keep on top of incoming emails on a daily basis, whilst sitting at the office or sunning ourselves on a beach in Barbados.
So why do we need it? Here at The Social Shop we still think it’s an essential tool to use and hear are some reasons why…
Will your business crash and burn if you pull yourself away from your emails for a few days to relax? Even if you’re at the helm an Out of Office automated email can specifically say when you’ll be back and when you endeavor to respond to all the emails. You can edit the generic out of office template you get and give precise information to all those trying to contact you.
You can put a link to FAQs on your website or provide an alternative contact you know will be more than up for the job to respond to them
Inbox clean up
Before you go for your much needed break, why not clean up your inbox by unsubscribing to spam type emails or car insurance companies you haven’t used in 10 years. This will allow you to filter through your emails quickly and efficiently without being side trapped by a lastminute.com special offer.
If you’re at the helm and you think your business will collapse if you aren’t responding to your emails, try outsourcing your inbox. This is probably the simplest tool to see how you staff operate without you.
How to answer out of office emails
If all the above fails and you still glance over your emails on your holidays or day off, put a plan in action by categorising them, this way you can come back to a clean inbox without wasting too much time going through junk and jokes of the day.
If you are working long hours there’s a good chance your replies aren’t a true reflection on your conscious decision-making. Therefore your clients would probably appreciate you going on a break and coming back refreshed and ready to go.